Dedicated Portals: Allow external suppliers/customers to log materials directly via dedicated portals, integrating seamlessly with your system.

Manage Existing Material: Retrieve existing raw material or product information, via integration with third-party ERP systems, saving time and avoiding duplication of efforts.

Log New Materials: Enter incoming material details directly into the system, or leverage ‘Part Number’ definition objects to quickly clone and log new materials, saving time and reducing redundancy.

Sampling Plan Selection: Choose from predefined sampling plans (e.g., Standard, Reduced) linked to Product Testing Sheets or Inspection Records, ensuring the correct testing protocol is followed.

Automatic/Manual Specification Linkage: Automatically or manually apply predefined specifications based on Sampling Plan or Part Number, maintaining flexibility, consistency, and reducing errors.

Verification of Critical Details: Ensure manufacturer details, quantity, and lot numbers match the provided CofA, with built-in checks to prevent entry errors and omissions.

Sampling Plan-Driven Testing: The defined Sampling Plan can dictate the required type of testing or inspection.

Available Testing Groups: The ‘Part Number’ can determine which test groups can be made available, ensuring the appropriate quantity of samples for each group and appropriate tests assigned to each group.

Secure Change of Custody: Use electronic handshakes to confirm sample delivery and receipt, with both delivering and receiving parties entering credentials to ensure secure handoff.

Real-Time Inventory Updates: Inventory levels and locations are automatically updated once both parties’ credentials and timestamps are recorded, maintaining accurate sample tracking.

Linked Result Recorder: Sample groups delivered to the lab are linked to dedicated ‘result recorder’ worksheets and associated with the appropriate specifications, based on the defined Sampling Plan and Inspection Record, ensuring only the correct tests are populated for result entry.

Role-Based Access Control: Enforce roles and access levels where analysts can enter and authorize results, reviewers can authorize tests, and supervisors can authorize samples.

Flexible Test Entry with Validation: Input test results in multiple formats (numeric, text, or CSV import) with real-time validation and automatic flagging, triggering investigation prompts for any out-of-spec results.

Comprehensive Analysis and Reporting: View consolidated results for a holistic analysis, and generate CofAs and reports that clearly indicate both completed and outstanding tests for easy tracking.

Test Results Review: Before release, all test results are reviewed to ensure compliance with defined specifications.

Expiration Date Entry: Users manually input the final expiration date for each material.

Integrated Expiry Tracking: Expiry dates are linked to the inventory system for real-time tracking and management.

Manual Release Confirmation: The material release is manually confirmed to ensure that all criteria have been met.

ERP Sync: Custom interfaces enable automatic updates to the expiration date and release status between SciCord and ERP systems, reducing duplication of efforts.