Chemical Inventory

Effective management of chemical inventory is crucial to maintaining the integrity, traceability, and accuracy of end results, and thereby ensure the reliability of experiments and compliance with regulatory requirements.

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The Need for Compliance and Efficiency in the Lab

Chemical Inventory is a basic building block for an efficient laboratory and is often required to produce local safety reports. SciCord’s Chemical Inventory Solution is designed to receive and inventory chemicals, reagents, or supplies with minimum effort and then utilize the inventory to record usage with a single scan or click.

Similar systems are available for your samples – read about Sample Management here.

Chemical Traceability and Labelling

Receive inventory and generate a unique tracking ID.
Print bar-coded internal labels for error free tracking.

Chemical References

One-click or scan the bar-code to reference the inventory item in an experimental record to fully document the item and avoid transcription errors. Receive warnings if the selected chemical is expired or block its usage entirely.

Inventory and Usage

Provide inventory reports for safety organizations.
Provide a usage log to quickly identify usage of the inventory item.

Improved Workflow Efficiency

Efficient sample management streamlines laboratory workflows by reducing the time spent searching for samples, retrieving them, and documenting their use to increase productivity.

Controlled Custody

Security features to restrict unauthorized access and record who/what & when safeguard toxic, valuable or confidential materials.

Compliance and Auditing

Meeting stringent regulatory requirements for sample tracking and management avoids regulatory findings and facilitates the auditing process.

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Chemical Collection and Logging

Chemicals, reagents, and supplies are recorded when received by the lab.

Details can include the description, initial amount, units, the location of where the chemical is being stored, hazard warnings, and expiration date.

ELN samples can be used to print a label for the physical sample, which can be scanned to retrieve its ELN record.


An internal label is generated based on the receipt information recorded. A variety of label sizes and formats are supported, depending on the labels and printer your lab uses. Label printing support for multiple labels per chemical, custom prefix, and replicate numbers for each label (examples: vial 1 of 12, vial 2 of 12).

Chemical Identification

Chemicals are assigned unique identifiers. A prefix can be configured for each chemical type (examples: Solution = SOL, Raw Material=RM). The numeric portion of the identifier increments from 1 for each chemical type (examples: SOL1, RM23). The sample identifier is used within the system to clearly identify a specific chemical and can be used when interfacing with instruments or third-party applications.
Legacy or third-party identifiers can be recorded in addition.

Chemical Handling & Storage

Attributes to record handling and storage requirements may be based on defined lists for consistency. Labels can include handling information to avoid contamination, degradation, or alteration. Labels can include storage information to ensure storage at specific temperature ranges and humidity levels to prevent deterioration.

Inventory Management

Schedule and track sample/chemical inventory movements to assist scientists in quickly locating and retrieving samples/chemicals.
Locations are defined within a hierarchical configuration representing your physical site. Chemical location is defined when a chemical is logged in and may be changed at any point in the chemical life. Location changes are tracked in the inventory log.

Scientists request or schedule inventory movements including how much of a chemical is needed, who needs it, and when.

Material managers fulfill requests or scheduled inventory movements. Inventory transactions are logged and may be electronically signed to fulfill chain of custody requirements. Amounts are automatically updated for each transaction.

Real-time tracking capabilities, allow the status and movement of chemicals to be monitored throughout their lifecycle.

Complete logs are maintained and accessible, sample collection, storage conditions, usage, and disposal. This documentation is crucial for quality control and regulatory compliance.
Role based permissions restrict access to approved sample managers to maintain sample security and confidentiality.


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What Our Users Say


Don’t take our word for it. We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

“Not a day goes by where I don’t reflect on how much easier your system makes this job.”
“We have been audited by FDA twice and they had no concerns about the system nor any findings.”
– Deb Carr, Director, IPD
“The implementation was quite smooth. The team came onsite and worked in parallel with our IT team.”
“Really cool to have data and CofA in the same system. I’ve used other solutions which require access to multiple systems to get the full picture.”
– Radu Mihaila, Director CMC at GBT & Pfizer
“[After sales support is] consistently excellent. They respond quickly, investigate thoroughly, and they can explain everything in a way that we understand and can convey.”
“My experience with the entire team (US & Europe) has been amazing. They are just a phone call away. My work has never suffered because of the lack of the support from their team.”
-Indu Chowdhary, PhD
“In a head to head competition, SciCord was 3x more efficient at documenting a typical work process than [competition]. A complete ‘Assay’ work process required 60 minutes in [competition], while only 20 minutes in SciCord!”
“Very impressed with the Demo. We actually had a call with another vendor just after your demo and they didn’t have half of the capabilities that SciCord was able to show.”
“We can scale our production up to 40% thanks to [SciCord].”
“Other LIMS systems are more challenging to implement”
– Radu Mihaila, Director CMC at GBT & Pfizer


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