Effective sample management is crucial to maintaining the integrity, traceability, and accuracy of samples, and thereby ensure the reliability of experimental results and compliance with regulatory requirements.
Are you still managing your growing sample inventory in spreadsheets? Migrate your current process into a comprehensive solution designed to meet your sample management needs now and into the future.
Samples may be collected and registered from internal sources such as manufacture, internal formulators, stability processes, environmental, raw materials, etc. Samples may also be received from external sources.
Sample Management data may be sourced from sample labels, barcoded information, third party databases, and sample manifests in paper or electronic formats.
Sample logging options:
Labels including barcodes are generated for samples and laboratory resources such as equipment, solutions, standards, and chemicals. Label printing support for multiple labels per sample, custom prefix, and replicate numbers for each label (examples: vial 1 of 12, vial 2 of 12).
Samples are assigned unique identifiers with configurable prefixes for each sample type (examples: stability = STAB, Raw Material=RM). The numeric portion of the identifier increments from 1 for each sample type (examples: STAB1, RM23). Theses identifiers are used to clearly identify a specific sample and when interfacing with instruments or third-party applications. In addition, legacy or third-party sample identifiers can be recorded.
Attributes to record handling and storage requirements may be based on defined lists for consistency. Labels can include handling information to avoid contamination, degradation, or alteration. Labels can include storage information to ensure storage at specific temperature ranges and humidity levels to prevent deterioration.
Schedule and track sample inventory movements to assist scientists in quickly locating and retrieving samples.
Locations are defined within a hierarchical configuration representing your physical site. Sample location is defined when a sample is logged-in and may be changed at any point in the sample lifecycle, and tracked in the inventory log.
Scientists request or schedule inventory movements including how much sample is needed, who needs the sample and when.
Sample managers are notified of imminent inventory movements via email, in-system messaging, or on-demand views.
Sample managers fulfill requests or scheduled inventory movements. Inventory transactions are logged and may be electronically signed to fulfill chain of custody requirements. Amounts are automatically updated for each transaction.
Real-time tracking capabilities, allow the status and movement of samples to be monitored throughout their lifecycle.