SciCord

Sample Custody


Document transactions involving controlled substances. Internal company transactions can be completely electronic with audit trails and electronic signatures.

The Need for Compliance and Efficiency in the Lab

Sample control and custody procedures are important when establishing the integrity of the sample from the time of collection through usage. Custody of materials is often required to document the movement, storage, and responsible person for hazardous materials, internal product, or customer samples.


Generate Labels

Generate labels directly from your inventory of samples to eliminate transcription errors. Print labels to attach to your samples, and scan them directly whenever they are used to automatically track changes.

Sample Receipt and Transactions

Create events logging each change to the sample automatically, capturing information about who used the sample for what. Create children samples as the sample is subdivided and track which subsample was used for which set of tests.

Location Tracking and History

Each sample can be assigned a unique location. Be as specific as needed and utilize nested locations. Ex: Building A > Lab 12 > Freezer 2 > Shelf 3 > Box 4 > Slot A9.
These locations can be changed automatically as experiments use them, or more carefully restricted. The full history is retained.

Sample Lifecycle

Each stage of the sample lifecycle automatically captures the following (as needed): Responsible person (with electronic signature), dates and times, number of containers and amounts, storage conditions, and shipment codes.

Automated Reporting

Inventory reports can be generated on demand or on a schedule and forwarded to key stakeholders. Locations, amounts, pending expirations, and other action items can be highlighted. These reports can also be printed for internal distribution.

These custody mechanisms are most commonly used for samples, but are also applicable to solutions, chemical inventory, and equipment. To learn more about how SciCord handles these, more information about these use cases is available here:

Sample Management

Manage internal or external samples with configured sample types to define the different samples across your organization. Schedule work and extract results against these samples.
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Equipment Logbook

Replace paper or spreadsheet asset inventories and keep a complete record of events in the life of equipment.
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Chemical Inventory

Receive and inventory chemicals, reagents, or supplies with minimum effort and then utilize the inventory to record usage with a single scan or click.
Read More

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