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16
Oct

Supporting Clinical Trials with LIMS

Supporting Clinical Trials with LIMS

How laboratory information management systems streamline sample, data, and compliance management in clinical research.
Clinical trials demand airtight sample tracking, defensible data, and workflows that scale across sites and sponsors. Modern LIMS provide single-source sample and data management reducing manual touchpoints and improving regulatory confidence. When sponsors, CROs, and investigative sites adopt LIMS early in study design, onboarding, and execution, they avoid common start-up delays, minimize rework, and produce cleaner submission packages for regulators.

Why LIMS is Critical in Clinical Research

Clinical research faces unique pressures that make digital infrastructure not optional but essential:
  • High Stakes – Outcomes from clinical trials affect patient safety, regulatory approval, and the future use of therapies.
  • Global & Multi-Site Complexity – Trials often involve multiple clinics, labs, CROs across regions; consistency across sites is vital.
  • Stringent Regulatory Requirements – Authorities like FDA, EMA, ICH-GCP demand traceability, audit trails, and data integrity.
  • Large Data & Sample Volumes – Many timepoints, sample types, and data points that grow exponentially with trial size.

Why Manual Systems Fail Clinical Trials

When manual tools like paper logs or disconnected spreadsheets try to scale, they introduce weak points. In clinical trials, these weak points become costly: delays in tracing sample history, protocol deviations, or data integrity issues can impact trial validity and sponsor confidence.

Data Bottlenecks
Relying on manual entry creates processing backlogs and review queues, slowing result delivery and increasing the chance that critical time-sensitive clinical decisions will be delayed or based on incomplete data.

Sample Misplacement Risk
Without centralized barcoding and chain-of-custody, specimens move between sites with minimal traceability, increasing the probability of mislabeling, loss, or compromised integrity that can invalidate downstream analyses or require costly recollection.

Audit Weaknesses
Paper records and ad hoc spreadsheets lack immutable audit trails and version control, leaving gaps that are difficult to reconcile during inspections and increasing the risk of findings or regulatory delays.

Protocol Deviations
When each site or operator creates their own processes, variability rises, making it harder to reproduce results, train new staff consistently, and maintain standardized procedures across multi-site trials.

Core LIMS Features that Support Clinical Trials

A modern clinical trial-focused LIMS includes tools that address sample lifecycle, data management, and compliance, all in one place.
LIMS Tool Clinical Trial Application
Sample Tracking Use of barcodes, chain-of-custody logs, storage history, shipment tracking to ensure all specimens are accounted for.
Data Management Centralized, versioned data with security controls for data consistency and to prevent loss or corruption.
Compliance Automation Built-in audit trails, e-signatures, role-based access control, and SOP versioning to meet regulatory requirements.
Workflow Templates Predefined, validated protocols across all sites ensure adherence to study design and consistency.
Instrument Integration Direct import from instruments or labs to eliminate transcription errors and speed up lab data flow.
Reporting & Analytics Automated dashboards and custom reports support internal oversight and external regulatory submissions.

Operational Benefits Across Trial Phases

As clinical trials progress from Phase I through Phase III (and beyond), the demands on systems grow sharply. LIMS provide scalable tools so each phase doesn’t overwhelm operations or compromise quality.
  • Seamless Sample Lifecycle Oversight – From consent, collection, storage, analysis, to final disposition, every sample has clear traceability, helping sponsors, labs, and CROs reduce risk of loss or misattribution.
  • Assured Data Integrity & Security – Time-stamped audit trails, enforced access controls, and validated workflows prevent unauthorized changes and make datasets defensible during regulatory review or when sharing with sponsors.
  • Regulatory Compliance Readiness – Built-in e-signatures, SOP versioning, and structured documentation streamline submission packages and reduce the time required to assemble audit-ready records for clinical trial inspectors.
  • Faster Study Setup & Turnaround – Validated workflow templates and automated reporting cut study start-up time and accelerate sample result cycles, helping sponsors stay on tight development timelines and reduce operational lag.
  • Efficient Cross-Site Collaboration – Centralized data stores, role-based portals, and standardized SOPs allow geographically distributed sites to access harmonized datasets and coordinate activities with fewer errors and less rework.
  • Capacity to Expand Without Disruption Cloud architectures and modular LIMS scale by adding users, sites, or instruments without major reconfiguration, enabling trials to increase enrollment or tests seamlessly as needs grow.

What LIMS Brings to Clinical Trials

Strong systems deliver more than convenience: they build confidence, speed, and reliability into trial operations—even as trials scale in size and complexity.

Accuracy

Systems enforce data standards so measurements, metadata, and sample identifiers remain consistent across sites.

Speed

Automation and integration reduce manual handoffs, accelerating sample preparation, data analysis, and report delivery.

Compliance

Immutable audit logs and e-signatures ensure records are defensible during inspections.

Scalability

Cloud or multi-site enabled platforms adapt organically to adding more study centers, participants, or sample types.

Real-World Impact

Practical outcomes are consistent across many implementations: lower transcription errors, faster TAT, improved report quality, and higher audit readiness. Evidence from field studies shows measurable operational improvements when LIMS are thoughtfully deployed.
  • Reduced transcription errors and standardized reporting — implementations in resource-constrained labs have shown fewer manual-entry mistakes and cleaner AST (antimicrobial susceptibility testing) reports, improving clinician confidence in results
  • Shorter turnaround times — automation and direct instrument integration shorten sample result cycles, which is especially valuable for trials with clinical endpoints dependent on rapid lab feedback.
  • Better stakeholder satisfaction — lab staff, clinicians, and sponsors report clearer visibility into sample status and fewer ad-hoc data requests after LIMS deployment.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


8
Oct

Introducing SciCord 3.1

Introducing SciCord 3.1

Explore new features like real-time dashboards, external signature support, and smarter collaboration.
We’re excited to officially launch SciCord 3.1 (Boron FR1), a powerful feature release designed to make your lab more collaborative, intelligent, and efficient. This release builds directly on Boron (R3.0) and is fully compatible with existing validated environments. It’s available now to all customers as part of our standard subscription. No additional cost, just more capability.

What’s New in 3.1?

Live Dashboards & Dynamic Visualizations

Explore and interpret your data in real time with configurable dashboards — no static reports required.

Extended Signature Workflows

Route approvals to internal and external reviewers — without needing DocuSign or third-party services.

Synchronized Document Editing

Enable seamless, audit-compliant collaboration on documents with real-time co-editing.

Enhanced Identity Management

Log in with your organization’s credentials via OAuth 2.0 (OIDC / ROPC support).

Smarter Navigation & Search

Clean new object views, better filtering, and intuitive navigation to save you time.

Why It Matters

These features were designed in direct response to customer feedback and the evolving needs of modern, compliance-driven labs. Whether it’s enabling faster approvals, collaborative authoring, or smoother user management, SciCord 3.1 makes your team more productive, and your data more powerful.

What’s Next

Boron FR1 is a stepping stone toward our next major release: SciCord Carbon (R4.0) — arriving in 2026.

With Boron FR1, we’ve taken another meaningful step toward our vision for the digital lab; one that’s fast, compliant, and connected.

— The SciCord Team
In the meantime, SciCord 3.1 ensures you’re operating on a platform that’s current, secure, and ready for what’s next.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


15
Jul

How Native Spreadsheets Empower Labs

The SciCord Difference:

How Native Spreadsheets and No-Code Platforms Empower Labs

Overview of SciCord Capabilities

SciCord is a next-generation laboratory information management system (LIMS) designed to streamline data management, enhance compliance, and improve overall lab efficiency. Unlike traditional LIMS, SciCord integrates native spreadsheet functionality with a no-code platform, providing a flexible and user-friendly solution tailored to modern laboratory workflows. Key capabilities of SciCord include:
  • Native Spreadsheet Integration: Combines the familiarity of spreadsheets with robust LIMS functionalities.
  • No-Code Configurability: Enables users to tailor workflows without programming expertise.
  • Regulatory Compliance: Supports audit trails, electronic signatures, and data integrity.
  • Seamless Collaboration: Allows teams to work efficiently across departments.
  • Scalability: Adapts to the needs of small research labs and large enterprise operations.

Native Spreadsheets vs Traditional LIMS

Traditional LIMS often require rigid, structured data entry and complex configurations, making them challenging for dynamic laboratory environments. SciCord’s native spreadsheet approach offers a more intuitive and adaptable alternative. Advantages of Native Spreadsheets:
  • User Familiarity: Scientists and lab personnel can leverage existing spreadsheet skills without extensive training.
  • Flexibility: Unlike traditional LIMS that impose strict data entry forms, native spreadsheets allow for easy customization and real-time calculations.
  • Rapid Implementation: Reduces the time and cost associated with setting up and configuring a traditional LIMS.
In contrast, traditional LIMS solutions can be cumbersome, requiring IT intervention for modifications and updates. SciCord’s spreadsheet-centric model bridges the gap between structured data management and ease of use.

Spreadsheet Validation:

Already have your own spreadsheets that you want to validate for use within SciCord?

Read More

Benefits of No-Code Configurability

SciCord’s no-code configurability empowers laboratories to modify workflows, data structures, and reporting templates without relying on software developers. Key Benefits:
  • Customization Without Coding: Labs can create and adjust workflows based on evolving needs without technical expertise.
  • Increased Agility: Enables rapid adaptation to new research projects, regulatory requirements, and operational changes.
  • Cost Efficiency: Reduces dependency on external IT resources, lowering maintenance and support costs.
  • Enhanced Productivity: Scientists and lab managers can focus on research rather than software constraints.
By combining native spreadsheets with no-code configurability, SciCord delivers a powerful, flexible, and user-friendly alternative to traditional LIMS, revolutionizing the way laboratories manage and analyze data. SciCord stands at the forefront of laboratory informatics by offering an innovative approach that merges the power of native spreadsheets with no-code configurability. This unique combination allows laboratories to streamline workflows, enhance compliance, and improve overall efficiency while maintaining the flexibility needed to adapt to evolving scientific and regulatory demands. By reducing reliance on IT and empowering lab personnel with intuitive tools, SciCord paves the way for a more efficient, cost-effective, and data-driven future in laboratory management.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


25
Jun

Gartner’s Market Guide

SciCord Recognized in Gartner’s Market Guides for LIMS and ELN

A Decade of Innovation in Digital Lab Transformation, now validated. We’re thrilled to share that SciCord has been included in two 2025 Gartner Market Guide reports for both Laboratory Information Management Systems (LIMS) and Electronic Laboratory Notebooks (ELN) categories. This marks our second recognition in the ELN category — and, for the first time, we’ve also been named in the LIMS category. We believe it’s a meaningful milestone for our team, our customers, and the broader scientific community we support. Being named a Representative Vendor in both categories reflects SciCord’s strong alignment with industry needs and continued contribution to its evolution.

A Platform Built for the Digital Lab of the Future

At SciCord, we’ve spent the last decade building a unified, cloud-native platform that brings ELN and LIMS functionality together — not as disconnected modules, but as a seamlessly integrated system purpose-built for regulated pharmaceutical and biopharmaceutical environments. We believe scientists shouldn’t have to choose between usability, compliance, and scalability. With SciCord, they don’t.

We started SciCord to empower research and development teams in the Pharma and Biopharma space to digitize their scientific records — to boost compliance, lower expenses, share information, and make smarter decisions.

— David Strauss, Founder of SciCord
To date, we’ve helped companies accelerate drug approvals, streamline workflows, and improve compliance — all while cutting ownership costs by up to 90% and increasing lab efficiency by more than 30%. The recent updates to the Gartner Market Guides are important because we believe they show how the path we began a decade ago aligns with Gartner’s vision for the Lab of the Future: comprehensive, compliant, and smart. To us, this makes SciCord not just a vendor, but a strategic partner in transforming laboratory operations

What the Gartner Market Guides Emphasize — and How SciCord Delivers

At SciCord, we’re proud to deliver on these expectations. Below are just a few examples of how our platform addresses the critical capabilities Gartner highlights — among many others that continue to drive value for our customers every day.

Fast Time-to-Value

Gartner highlights the importance of platforms that enable rapid digital transformation: “This shift is essential to enable high-performing digital lab strategies requiring access to AI capabilities, made possible by advancements in both programming and platforming, particularly API management and low-code programming.” With no-code configuration and an interface scientists already understand — the spreadsheet paradigm — SciCord can deliver validated solutions in weeks, not months.

Efficiency Through Automation

Lab efficiency isn’t just a nice-to-have. It’s a competitive advantage. “Workflow management: Automates laboratory workflows, including sample processing, testing and reporting. This helps to reduce errors and increase efficiency.” SciCord automates lab workflows, approvals, and reporting — delivering 30%+ gains in operational efficiency for most customers.

Compliance by Design

In highly regulated environments, right-first-time data entry isn’t optional — it’s essential. As highlighted by Gartner, “Validation and regulatory compliance: Provides a method and module for ensuring the quality, accuracy, and compliance of laboratory operations. For instance, the pharmaceutical industry requires GxP compliance in manufacturing and 21 CFR Part 11 compliance in research, but also regulator access to systems and report generation.” SciCord is built from the ground up for GxP and 21 CFR Part 11. Features like real-time audit trails, role-based permissions, and e-signatures ensure your lab stays compliant without slowing you down.

Scalable SaaS with Minimal IT Burden

Modern labs need to scale and adapt without the overhead of custom infrastructure. “Cloud-hosted and SaaS offerings […] are dominant for new or modernized deployments.” SciCord’s cloud-native architecture eliminates the need for heavy IT support, reduces technical debt, and grows with your organization.

Helping Customers Accelerate What Matters

Our customers span global pharma leaders, growing biotechs, and everything in between. What unites them is the need to move fast — while staying compliant and keep costs in control. By digitizing and unifying laboratory operations, SciCord enables: – Faster submissions and drug approvals – Improved collaboration across global teams – Standardized processes with full traceability – Streamlined data integrity and audit readiness – A lower total cost of ownership with measurable ROI

Looking Ahead

To us, Gartner’s recognition validates the work we’ve done, but more importantly, it inspires us to keep pushing forward. As the demands on R&D labs evolve — from AI integration to increased regulatory scrutiny — SciCord will continue to lead with innovation, agility, and an unwavering focus on scientific outcomes. Whether you’re replacing legacy LIMS and ELN systems or starting your digital journey, SciCord offers a future-ready path that’s built to scale, built to comply, and built for scientists. Ready to Transform Your Lab?  
Gartner, Market Guide for Laboratory Information Management Systems, 16 April 2025 Gartner, Market Guide for Electronic Laboratory Notebooks, 5 May 2025 Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. GARTNER is a registered trademark and service mark of Gartner, Inc. and/or its affiliates in the U.S. and internationally and is used herein with permission. All rights reserved.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


27
Feb

Improving Data Integrity with LIMS and ELN Platforms

Improving Data Integrity with LIMS and ELN Platforms

Ensuring Compliance in the Digital Age

Data integrity is a critical component of regulated industries, particularly in pharmaceutical and biotechnology sectors, where precise and accurate record-keeping is essential. Organizations must comply with stringent regulatory frameworks, such as FDA’s 21 CFR Part 11 and EU Annex 11, which mandate secure and traceable data management practices. Failure to uphold data integrity can result in regulatory penalties, product recalls, and compromised patient safety. Laboratory Information Management Systems (LIMS) and Electronic Laboratory Notebooks (ELN) play a crucial role in safeguarding data integrity by providing automated, secure, and transparent solutions for data capture and management. This article explores the key tools within LIMS and ELN platforms that ensure compliance and improve data reliability.

Key LIMS and ELN Tools for Compliance

Automated and clear Audit Trails

Audit trails are essential for tracking changes, ensuring accountability, and preventing unauthorized modifications. LIMS and ELN systems maintain a complete, timestamped record of data modifications, detailing who made changes, when they were made, and the reason behind them. This feature is vital for compliance with Good Laboratory Practice (GLP) and Good Manufacturing Practice (GMP) regulations.

Secure Electronic Signatures and Access Controls

Regulatory guidelines require that electronic records be protected from unauthorized access or alteration. LIMS and ELN platforms implement secure user authentication mechanisms, including multi-factor authentication (MFA) and role-based access controls (RBAC). These security measures ensure that only authorized personnel can access or modify data, thereby reducing the risk of data breaches and ensuring compliance with industry standards.

Data Validation and Standardization

To maintain consistency and accuracy, LIMS and ELN platforms integrate built-in validation rules that prevent data entry errors. These tools ensure adherence to standard operating procedures (SOPs) and enable real-time data validation, reducing discrepancies and improving data quality.

Case Study: Pearl Therapeutics’ Regulatory Triumph

In 2015, Pearl Therapeutics, later acquired by AstraZeneca, embarked on developing innovative inhaled formulations. Facing resource constraints, the company prioritized enhancing laboratory throughput and implementing data trending and visualizations to inform development strategies. They adopted the SciCord Informatics Platform, integrating LIMS and ELN functionalities, to streamline their data management processes.

Challenges Addressed:

  • Complex Formulation Variables: Managing multiple physical constituents in metered dose inhalers required extensive characterization through numerous formulation batches and stability trials.
  • Intricate Sample Preparation: Ensuring unbiased test results necessitated meticulous sample preparation and analysis.
  • Advanced Data Analysis: Simulating lung function involved complex calculations, requiring seamless data transcription from instrument reports to specialized software.
  • Data Trending and Visualization: The need for robust data trending and visualization capabilities to understand formulation and stability impacts.

Impact of LIMS and ELN Implementation:

  • Efficiency Improvement: The review process saw a remarkable efficiency improvement of over 30%.
  • Enhanced Data Management: Structured data and custom reports enabled robust trending and visualization capabilities.
  • Streamlined Operations: Validated solution integration across all operational functions facilitated efficient management across multiple sites.
This case study underscores the transformative impact of implementing LIMS and ELN platforms in enhancing data integrity and compliance. (Read more)

The Future of Data Management in Regulated Industries

As technology evolves, new advancements in data management are shaping the future of compliance and data integrity. Artificial intelligence (AI) and machine learning (ML) are increasingly being integrated into LIMS and ELN platforms to enable predictive analytics, anomaly detection, and automated data classification. These innovations help organizations proactively identify compliance risks and enhance data-driven decision-making. Moreover, the adoption of blockchain technology is gaining traction for secure and tamper-proof record-keeping. Blockchain’s immutable ledger system ensures that laboratory data remains unaltered and fully traceable, adding an additional layer of security to digital records.

Strengthening Compliance with SciCord’s LIMS and ELN Solutions

Maintaining data integrity is not just about regulatory compliance, it’s about ensuring scientific reliability, product quality, and patient safety. By adopting advanced LIMS and ELN platforms, organizations can enhance data accuracy, reduce compliance risks, and improve operational efficiency. Ready to improve your data integrity and compliance? Explore SciCord’s LIMS and ELN solutions today!

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


15
Jan

Laboratory Data Management with Integrated ELN-LIMS

Transforming Laboratory Data Management with Integrated ELN-LIMS

Challenges of Finding and Implementing an ELN and LIMS

The best solution for a company transitioning from paper to an electronic system is to select a hybrid ELN plus LIMS solution. The ELN and LIMS components in a hybrid solution are integrated by a single vendor and should provide optimum transparent communication. Most organizations do not implement hybrid solutions for a few reasons: 1) Hybrid solutions combining best of class ELN/LIMS are rare. 2) The desirability of deploying both ELN & LIMS is not initially understood. Typically, when confronted with phase III compliance challenges, organizations choose to deploy a LIMS. Although excellent at organizing samples and results, LIMS does very little to reduce compliance/data volume issues at the bench. To address these issues. ELN functionality is required.

SciCord Drives a More Efficient Lab

The SciCord Informatics Platform provides a comprehensive, quick-to-implement, compliant solution – including LIMS and ELN functionality – to minimize costs, improve productivity, and reduce IT footprint. The table below illustrates an optimum distribution of functionality. The allocation attempts to create a contiguous workflow and utilize the strengths of each solution.  

Combining the Benefits

The strength of an ELN solution is the ability to easily document laboratory work. In addition, ELN solutions facilitate co-working and sharing of documentation between colleagues. Most ELN solutions do not support definition of Samples, Analyses, and Structured Results which are required for later stages of development. Work flows (document and sample review & approval cycles) are largely absent from ELN offerings as is adherence to GMP compliance regulations. By and large, an ELN is relegated to very early development or must be paired with a LIMS to effectively support later pharmaceutical development stages. The strength of a LIMS is management. Samples, Users, Instruments, Resources (solutions, standards), Structured Data, and Application Integration are all managed effectively by LIMS. LIMS software is at the center of an information web with the ability to process and report data as required by later drug development stages. The very structured nature of LIMS however hampers the ability to effectively capture lab data at the bench. Implementation and maintenance of a LIMS is also difficult for smaller companies without dedicated IT resources.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


30
Aug

Ensuring Compliance with SciCord Validation

Ensuring Compliance with SciCord’s Pharmaceutical Validation Service

Summary

SciCord’s Platform is provided as COTS (Commercial Off-The-Shelf) software. SciCord provides a complete package documenting control of the software product. Additionally, documentation and testing are required to verify the software product meets the organization requirements within the target environment with appropriate control of people, hardware, and process. SciCord’s pharmaceutical validation Service is intended to provide the required customer specific documentation.

Goal

Computer system validation of a COTS solution in the pharmaceutical industry must ensure an acceptable degree of documented evidence establishing confidence in the consistency, accuracy, and reliability against predetermined specifications. The SciCord Validation Service goal is to ensure both technical and procedural controls are implemented for compliance with good documentation practices for electronic data generated by the system

Service Design

A Typical model for computerized systems validation is presented here. The Software as a Service (SaaS) delivery model of SciCord greatly simplifies the customer specific validation activities. Hardware in the SaaS delivery model is entirely the responsibility of the vendor, thereby removing a major complicating factor from the customer validation task list.
For COTS solutions, much of the documentation/testing in the model above should be supplied by the vendor. The customer specific documentation includes User Requirements and Performance Qualification.

Deliverables

Document Description Document Strategy
Validation Master Plan Establishes the objectives, policy, resources, execution and management of the SciCord ELN validation effort.
User Requirements Specification for SciCord ELN User requirements defined in collaboration with Customer including review of Customer SOPs and work practices
Standard Operating Procedures Procedures for SciCord ELN Administration & SciCord ELN Use are written in collaboration with customer.
Training Training is provided to customer lead users.
Functional Specification for SciCord ELN SciCord Requirements Document and description of additional functional to be provided via configuration, templates, or reports.
Design Qualification for SciCord ELN Comparison of SciCord Functional Requirements to User Requirements Specification. Verifies that the proposed design and configuration of the system is suitable for its intended purpose.
Installation Qualification SciCord Production Environment IQ
Operational Qualification SciCord Test Plan and Summary Report.
Risk Assessment Identify risks associated with Customer deployment that will be mitigated procedurally or with PQ testing.
Vendor Audit Optional: Third party or customer Quality Assurance audit (1 day) at customer expense.
Performance Qualification Utilize the output of the risk assessment to design and execute test cases intended to verify system functionality as configured for use.
Validation Summary Report Validation report that provides an overview of activities. This report to also include a summary of associated validation documents, define the configuration of permissions associated with system roles, and provide a traceability matrix between requirements and associated testing.
System Release Document to be provided to Customer Quality Assurance to release SciCord ELN for production use.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


29
Aug

Getting SciCord Up and Running in Your Lab

Getting SciCord Up and Running in Your Lab

Enhancing Lab Efficiency: A Comprehensive Informatics Platform

“The world of lab data software is not well-defined, but at least two types of systems that come up are ELNs and LIMSs . . . Despite how important LIMS are to biotech, I don’t know how a biotech is supposed to get one up and running . . . Unfortunately, I don’t know of any specific LIMS that works well for general use.”

– Brian NaughtonBoolean Biotech 2021

Mr. Naughton’s comments are insightful, primarily because he works in the biotech industry and acknowledges the vital role a LIMS (Laboratory Information Management System) plays. Even in the pharma and biotech industries, people are confused about the differences between an ELN (Electronic Lab Notebook) and a LIMS. SciCord works to bring LIMS and ELN, and other common lab software, together into one informatics platform. Our customers see at least a 30% efficiency improvement. These improvements are delivered through a secure cloud infrastructure that allows all your data to be accessible across your organization. SaaS minimizes your total cost of ownership. Maintenance and backups are included, minimizing IT overhead. SciCord provisions required hardware, eliminating initial hardware purchase and refreshes.

Security

Award winning Azure cloud platform meets a broad set of international and industry-specific compliance standards, such as General Data Protection Regulation (GDPR), ISO 27001, HIPAA, FedRAMP, SOC 1 and SOC 2. Data is encryption at rest and in transit.

Backups and Replicates

Backups are made to two physical locations, Incremental Daily, Full Weekly, Full Monthly. Completed document bundles are provided to you for your own on-site storage.

 Why Software as a Service?

SaaS also allows SciCord to utilize a more robust central cloud infrastructure, based on Microsoft Azure. The SaaS provider manages the application, provides hardware, maintains security, and routinely monitors performance. By contrast, a local-only implementation requires hardware to be managed on-site, dedicated staff to be assigned to maintain it, and increases the risk of data loss in the event of unforeseen accidents or hardware failures. Implementing SciCord as a SaaS product also allows for quicker and smoother implementations. Typical benefits or advantages of a SaaS solution include:
  1. Reduced time to benefit
  2. Lower costs
  3. Scalability and integration
  4. New releases (upgrades)
  5. Easy to use and perform proof-of-concepts

 Azure

SciCord utilizes the Azure server network, making SciCord Informatics Platform accessible around the globe.

 Third Party Integration

Web Services allow bidirectional exchange of information. This lets data be pulled from local-only or third-party repositories, such as an Empower installation, and upload it to the SciCord cloud for long-term storage and greater accessibility. Reviewers and managers can then view your data without direct access to the originating program or instrument. Data can also be imported through database access, file transfers, etc.

 ELN or LIMS?

SciCord’s SaaS approach also facilitates delivering multiple software solutions in one package. Laboratory Information Management Systems (LIMS) and Electronic Notebook (ELN) are key parts of this feature set.
  • LIMS is focused on the management and tracking of laboratory samples, workflows, and associated data. Read more about us from a LIMS perspective here.
  • ELNs are primarily designed to replace traditional paper laboratory notebooks. Read more about us from an ELN perspective here.
SciCord also includes features of document management (SDMS), batch record (EBR) or Manufacturing Execution System (MES), and Lab Execution (LES) systems.

 SciCord in the Lab

The SciCord Informatics Platform was designed for the pharmaceutical industry and now includes an industry-leading application for labs developing inhaled products. SciCord provides the perfect platform for research organizations–such as biotech firms–that need a compliant documentation system from late Phase II through manufacture. In addition, the software is scalable and able to support global organizations as well as individual laboratories.

SciCord excels in Pharma labs, manufacturing, R&D, and biotech by:

Delivering Our Service Effectively

SciCord serves both GxP and non-GxP clients. SciCord provides the software and the infrastructure, maintenance, and support.

Protecting Data from External Threats

All SciCord systems are periodically updated with the current patches and security protocols. Data in the SciCord database is encrypted to protect it. Data is also encrypted when transmitted between a client’s site and the Cloud servers. Additionally, clients can expect external protection tests at least annually, with every major software release.

Protecting Data from Improper Internal Access and Vulnerability

A layered password system allows users to access only the information and resources required to perform their legitimate tasks. As designated by FDA 21 CFR part 11, SciCord incorporates security features such as timestamps and digital signatures to assure regulated agencies that data on the system is consistent, not tampered with, and in general follows the data integrity directives mandated by the FDA. The system is also evaluated at least annually to verify its effectiveness. Additionally, SciCord safeguards application and interface security by:
  • Following SDLC (Software Development Life Cycle) guidelines, which outline phases of development, each with built-in control features.
  • Using only in-house code developers.
  • Penetration testing for each major version
  • Regularly testing the software against OWASP Top 10 to identify any vulnerabilities.

Instrument Access

SciCord accommodates real-time data collection and displays from balances, pH meters, and other instruments by monitoring an IP address. For instruments that feature a result database, SciCord connects to the database, acquires the results, and records them. For all others, a printed output or created spreadsheet/CSV can be parsed for data import.

User Guidance

A lab doesn’t need to overflow with IT gurus or ‘superusers’ to reap the benefits SciCord provides. Users only need PCs that run Windows and basic working knowledge of spreadsheet software. SciCord provides initial instruction and training as well as periodic support. SciCord offers the support required to implement and customize the software to fit a client’s needs. Each client is assigned a Project Manager to coordinate the deliverables between each lab’s personnel and the SciCord personnel.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


27
Aug

Validated Spreadsheet Strategy for Regulatory Compliance

Validated Spreadsheet Strategy for Regulatory Compliance

Establishing reliable standards for Excel Workbook validation in pharmaceutical environments.

Objective

Outline the requirements and strategies for creating a compliant Excel workbook.

Why Validate?

Spreadsheet software is a powerful tool for processing data. This allows it to be an extremely useful asset for the pharmaceutical industry, however, it can also be a huge risk. Each year citations from regulatory bodies inspecting pharmaceutical labs are given out to companies for their use of un-validated spreadsheets. While almost all professionals in the industry have some degree of experience with spreadsheet software, the level of technical ability varies greatly from user to user. Excel spreadsheet validation creates a standard that is acceptable for all associates involved in the project.

When to Validate?

In a Q&A issued by European Medicines Agency: “Validation according to paragraph 4 of annex 11 is required at least for spreadsheets that contain custom code (e.g. Visual Basic for applications). Formulas or other types of algorithm should be verified for correctness. Therefore, appropriate controls for templates of spreadsheets must be in place. Erroneous calculations due to data remaining from previous calculations must be avoided. The templates should also be suitably checked for accuracy and reliability (annex 11 p7.1) and should be stored in a manner which ensures appropriate version control (chapter 4 p4.1).”

Common Issues with Spreadsheets

There are many hurdles to making spreadsheets compliant. The following are just a few of the common issues that must be addressed.
  • Easy access to programs
  • Everybody (not trained on GxP compliance validation and computer science) can write programs
  • Everybody can change without control
  • No validation, no documentation
  • Many different environments (operating systems, PC hardware)
  • Many versions in use (local PC, server, inbox, delete folders)
  • No or insufficient documentation

Procedures

Successful validation is dependent on proper planning and procedures being in place. It is likely that a large number of spreadsheets will be involved and therefore efficiency and repeatability are critical factors in the validation process; the key to efficiency and minimizing the validation costs is to keep the process simple. This is achieved by introducing streamlined processes throughout the validation lifecycle and the use of a generic, yet adaptable, set of documentation. This includes validation SOPs, usage SOPs, and Validation Plans.

Design

The spreadsheet should be designed with compliance in mind following established documented procedures. However, it is common that a spreadsheet has already been created and is in use before the decision to validate is made. The FDA has issued the following requirements as a guide to validating spreadsheets:
  • Lock all cells of a spreadsheet, except those needed by the user to input data.
  • Make spreadsheets read-only, with password protection, so that only authorized users can alter the spreadsheet.
  • Design the spreadsheet so that data outside acceptable conditions is rejected (for example, reject non-numerical inputs).

Validating

Each company has different approaches to Excel spreadsheet validation. Regardless the method (Validation Plan vs. SOP), the following points must be addressed at minimum:
  • Manually verify spreadsheet calculations by entering data at extreme values, as well as at expected values, to assess the ruggedness of the spreadsheet.
  • Test the spreadsheet by entering non-sensical data (for example alphabetical inputs, <CTRL> sequences, etc.).
  • Keep a permanent record of all cell formulas when the spreadsheet has been developed. Document all changes made to the spreadsheet and control using a system of version numbers with documentation.
  • Periodically re-validate spreadsheets. This should include verification of cell formulas and a manual reverification of spreadsheet calculations.

Documentation

The following information is key to document as proof of the validation effort:
  • Description of what the spreadsheet does
  • Description of formulas used
  • Explanation of the relationships of formulas used
  • User manual (including keys for any color/formats used)
  • Listing of any code (VBA Macros, etc.)
  • Test Sheets with expected results, acceptance criteria, and actual results
  • Security measures, password maintenance, and user lists
  • System requirements such as operating system, spreadsheet software version, and workbook version.

Conclusion

The validation of spreadsheets often gets overlooked on the priority list but is crucial to avoid regulatory issues. There are many resources available online to guide first time validators through the process. SciCord provides services and products that can fulfill these validation needs – read more about our options here

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


26
Aug

FDA Compliant LIMS Validation Packages

Validation Packages of LIMS Software for FDA Compliant Laboratories

In the highly regulated pharmaceutical industry, compliance with FDA (U.S. Food and Drug Administration) standards and guidelines is of utmost importance.

Balancing Lab Efficiency with IT and Compliance Requirements

Accurate data management and robust laboratory information management systems (LIMS) play a critical role in meeting these regulatory requirements. To ensure the effectiveness of LIMS solutions, pharmaceutical laboratories rely on validation packages designed specifically for FDA compliance.

Efficiency

Streamlined validation processes save time and resources while minimizing disruption to laboratory operations.

Compliance Assurance

Validation packages are designed to meet FDA regulatory requirements, ensuring that the LIMS software aligns with industry standards.

Data Integrity

Properly validated LIMS software reduces the risk of data integrity issues and helps maintain accurate and reliable records.

Documentation

Well-documented validation processes provide transparency and serve as a reference for audits and inspections.

 What is LIMS Software?

A Laboratory Information Management System (LIMS) is a software solution that streamlines and centralizes data management in a laboratory setting. It helps pharmaceutical laboratories maintain accurate records, improve data traceability, and ensure compliance with regulatory requirements.

 The Importance of Validation in FDA-Compliant Laboratories

FDA regulations require pharmaceutical companies to validate their LIMS software to ensure its reliability, accuracy, and security. Validation serves as documented evidence that the software meets the specified requirements and operates consistently within the established parameters. Proper validation helps reduce the risk of data integrity issues and regulatory non-compliance.

 Key Components of Validation Packages for LIMS Software

Validation Packages can vary and include items such as a Validation Plan, Customer Administration Procedures, User Requirements Specification, Functional Requirements Specification, Design Qualification (DQ), Risk Assessment, Operation Qualification (OQ) Vendor Audit Plan, Vendor Audit Report or Installation Qualification (IQ) or Summary Report, and a Configuration Specification document. Below are descriptions of some of the main components of a validation package.
  • User Requirements Specification (URS): This is the foundational document that outlines the laboratory’s specific needs and requirements for LIMS. It serves as a reference point throughout the validation process.
  • Functional Requirements Specification (FRS): The FRS details how the LIMS software will meet the requirements outlined in the URS. It defines the functionality of the system, such as sample tracking, data storage, and reporting.
  • Installation Qualification (IQ): This phase ensures that the LIMS software is installed correctly and functions as expected in the laboratory environment. It involves hardware and software verification, and documentation is essential for compliance.
  • Operational Qualification (OQ): OQ tests whether the software operates according to predefined specifications. This phase includes testing scenarios for functionality, security, and data integrity.
  • Performance Qualification (PQ): PQ validates that the LIMS software consistently performs in a real laboratory environment. This involves testing under operational conditions to ensure that the system meets its intended use and regulatory requirements.
  • Validation Summary Report: A comprehensive report summarizing the entire validation process, demonstrating that the LIMS software is suitable for its intended purpose and complies with FDA guidelines.

 Choosing the Right Validation Package

When selecting a validation package for your LIMS software, it’s important to consider the specific needs of your laboratory. Look for a package that aligns with your URS and is designed to meet FDA compliance standards. Additionally, the package should offer ongoing support and updates to ensure continued compliance as regulations evolve.

 Conclusion

Validation packages for LIMS software are a critical component of ensuring that pharmaceutical laboratories remain FDA compliant. By implementing a thorough validation process, laboratories can mitigate the risk of data inaccuracies, streamline their operations, and confidently meet regulatory requirements. Choose the right validation package to support the success of your laboratory’s quality control and data management processes.

 SciCord

SciCord is a hybrid ELN/LIMS, featuring a spreadsheet paradigm, that combines the compliance and structured aspects of a Laboratory Information Management System (LIMS) with the flexibility of an Electronic Laboratory Notebook (ELN). The ELN and LIMS functions integrate seamlessly and enable your company to quickly reap the benefits of enhanced data and time efficiencies as you continue to meet compliance standards and follow GLP.

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What Our Users Say

Don’t take our word for it.
We exceed our client’s demands everyday to make their research and discovery process simpler and more efficient.

This is by far the best value in science software (or anything else in science, really) that we’ve ever experienced. Other solutions in this price range had a fraction of the features, and those with the features cost 3x – 10x more. We’re very happy customers.


Josh Guyer,
Senior Pharmaceutical Scientist


  

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